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Member Zone Home Roles & Responsibilities

Structure

Apart from the Chairman, RILM, who is also the Chairman of the Executive Committee (EC), the EC consists of regular and advisor members. Advisor Members include ex officio members like, the Rotary International Directors (RID) and the RID Elect (RIDE)/ RID Nominee (RIDN) from India and the Rotary Foundation Trustee (or, the Trustee Elect/ Nominee from India) and/or any other Senior Rotarian as the EC considers suitable.

The functions / role / responsibilities of the Executive Committee are :

  1. Consideration and approval of :

    1. All important policy matters and general guidelines relating to program/s of Rotary India Literacy Mission (RILM)

    2. All committees' organizational structure, composition and functions

      1. The organizational structure of the RILM office, including emolument bands and

      2. Appointment of senior management, on behalf of Rotary India Literacy Mission

    3. Annual program content, including national goals of the individual components of the T-E-A-C-H programs / activities and modifications, if any, thereof

    4. Annual budget, including revised budget, and fundraising activities

    5. Annual accounts, action on audit reports, annual reports and other steps for statutory compliance

    6. Measures for external and internal i) public relations and ii) communication channels with a view to establishing Rotary's image in the field of literacy

    7. Awards and recognition activities and the criteria and methodology for implementation

    8. Any matter not specifically allotted to any other committee of RILM

  2. Periodical / annual :

    1. Review of progress of program implementation and guidance on course correction

    2. Evaluation of performance of volunteer structure and support staff

  3. Holding its own meetings (12 per year)

Functioning under the general directions of the RILM Chairman, the RILM Office provides all types of support needed by the Committees at the Zonal, Regional and District levels and also acts as the Secretariat of the Executive Committee.

The Rotary Districts in the country have also been grouped in 13 Literacy Zones, each in charge of a Zonal Literacy Coordinator (ZLC) for training and implementation / coordination and problem-solving for T-E-A-C-H.

Role & Responsibilities

  1. To understand the T-E-A-C-H program in depth. The ZLCs have to drive the T-E-A-C-H Program at the ground level. They are responsible to drive and achieve Literacy goals. They are the torch bearers who will not only motivate the Rotarians but also provide them with programmatic guidelines. It is necessary for the ZLC to understand the program, through various literature and publications available. They are also expected to work closely with program vertical heads of RILM to develop advanced understanding and remain up to date about current developments.

  2. To impart training at various levels - This activity is crucial to insinuate the programmatic aspects of T-E-A-C-H down at district and club level. The ZLCs are expected to conduct :

    1. Level I training by April 26, 2020. The participants of the training are DGN, DGE, DLCC and District Literacy Team Members 20-21. This is to be conducted separately for each RID. Training resource and ppts are available with RILM.

    2. Level II training by May 3. This training to be done along with DGE and DLCC, to be conducted separately for each of the three districts that the ZLC is assigned to. The participants are, District Literacy Team 20-21, club Presidents 20-21 and Club Literacy Chair 20-21.

    3. Ensure that Level III training which is District Literacy Seminar is completed by September 30 for each district.

  3. To ensure Literacy Goals are set at level II training - These goals have to aligned with the Vision 2025 literacy goals of Rotary. the goals are to be collated and sent to RILM for their reference. the ZLCs are expected to drive the program and encourage RIDs and RCs to take up literacy program

  4. To communicate regularly at all levels - The ZLCs are key in the chain of communication between RILM and Districts. They are required to communicate regularly with RILM on various programmatic and operational matters. They are also expected to communicate on regular basis with District Literacy Committee Chairs (DLCC) and DGs for all the assigned districts. The ZLCs will receive information from DLCCs about the programs at club level. ZLC will be responsible to address issues at district level directly and at club level with help of DLCC

  5. To ensure implementation of T-E-A-C-H program at district level - The DLCC of respective districts will keep the ZLC informed about the operations at district level. The ZLCs are expected to monitor the implementation process and ensure smooth implementation. The ZLCs are expected to drive at district level the process of achieving target. They will be involved in necessary problem solving and provide way forward to the Rotarians

  6. To evaluate the impact of T-E-A-C-H program at district level on a periodic manner - ZLC will have to get deep into the various verticals and check if desired objectives are being met. If necessary, they have to visit the project sites on sample basis and understand the impact of the program. ZLCs will have to ensure that these programs and their impacts are reported on regular basis. Showcasing literacy project to rest of the India will not only encourage Rotarians to take up more such programs but also inspire others to get involved more and more

  7. To explore new partnerships at district level - the ZLCs are encouraged to forge new partnerships in literacy. The partnership could be with state government, NGOs and other knowledge organizations to support the literacy initiatives of RILM

Fundraising from Corporates & Trusts

Role & Responsibilities

  1. Analyze corporate giving in India, including understanding their priorities, funding budgets and systems of funding

  2. Establish contact (through Rotarians or directly) with these corporate houses

  3. Ensure empanelment of RILM as one of the probable recipients of funding under the mandatory Corporate Social Responsibility provisions of the new Companies Act, 2013

  4. Meet and make presentations to the corporates individually, or through RILM Office, at times collectively, locally and nationally

  5. Participate and make presentations at Chambers of Commerce and relevant events organized by them

  6. Identify non-corporate Charitable Trusts and Foundations and ascertain opportunities of raising funds from them

  7. Set quarterly/annual targets of fundraising and present them to the Executive Committee

Role & Responsibilities

The District Governor (DG) is like the Conductor of a symphony orchestra, the kingpin of all activities that the Rotary Clubs in her/his District take up in a Rotary Year. The Rotary Clubs in a District execute various programs under the guidance and leadership of the DG.

In view of this multifarious role of a DG, only the most essential are listed below as the role and responsibilities of the DG in respect of T-E-A-C-H:

  1. To attend the Orientation program conducted by the Executive Committee of Rotary India Literacy Mission (RILM) each year

  2. To appoint (or continue the appointment of) the District Literacy Team consisting of the District Literacy Committee Chair (DLCC) and Chairs & Members of Committees (before the orientation program) for Teacher Support Committee, E-learning Committee, Adult Literacy Committee, Child Development Committee, Happy School Committee

  3. To ensure that the Level II training program is organized by the DLCC before or by due date and attended by the Club Presidents and Club Literacy Committee Chairs of at least 60% of the Clubs in the District

  4. To ensure that the Level III training program (District Literacy Seminar) is organized by the DLCC before or by due date (30th September 2020)

  5. To raise contribution from Rotary Club members willing to donate and credit the amount to the RILM account

  6. Set goals and reconfirm goals through discussion with each Club

  7. Regularly motivate Clubs to achieve their goals

  8. Create awareness of and publicize the RILM programs and news from time to time through Governors Monthly Letter (GML) etc.

  9. Conduct sessions on RILM and T-E-A-C-H at Assistant Governors Trainings (AGTs), Presidents Elect Trainings (PETs), Secretary Elects Trainings (SETs), District Training Assembly, District Conference, etc.

Role & Responsibilities

  1. To attend the Literacy Orientation Program and Literacy Summit each year, thoroughly understand the T-E-A-C-H program as well as the related Central, State and local government policies, programs and initiatives and also ensure maximum participation of delegates from the District in the Literacy Summit.

  2. To ensure formation of all District level committees with the approval of the DGE well before the scheduled date of Level I Training Program.

  3. To assist the Zonal Literacy Coordinator (ZLC), District Governor (DG)/District Governor Elect (DGE) in organizing and conducting Level I Training Program by or before the due date and ensure participation of all mandated participants

  4. To ensure appointment of Club Literacy Committee Chairs (CLCCs) and formation of all Club level committees by each Club President Elect well before the scheduled date of Level II Training Program

  5. To assist the District Governor (DG) / District Governor Elect (DGE) in organizing and conducting Level II Training Program by or before the due date and ensure participation of all mandated participants.

  6. To ensure filling up of Club goal forms during Level II Training Program and compile District goals based thereon.

  7. To assist the District Governor (DG) / District Governor Elect (DGE) in organizing and conducting Level III Training Program during the time slot prescribed for this purpose and ensure participation of all mandated participants

  8. To ensure participation of Rotary Community Corps (RCC) members in training at the District / Club level

  9. To encourage and motivate each Club to:

    1. upload reports of all literacy projects under T-E-A-C-H taken up by District,

    2. organize events to publicize important achievements under T-E-A-C-H,

  10. To trouble-shoot for Clubs and District program committees with all concerned, including government officials at the revenue District and state levels

  11. Participate in Literacy Challenges/Campaigns that RILM announces from time to time

Role & Responsibilities

The Rotary Club is at the centre of all activities relating to implementation of program in the T-E-A-C-H program and the Club President/President Elect (CP/CPE) is the key figure who, in collaboration with the Club Literacy Committee Chair (CLCC) and Members (CLCMs) is expected to plan, select, execute, supervise and report on the program specific activities that they choose to take up.

Keeping this in view, the role and responsibilities of the CP/CPE are defined as follows:

  1. To appoint the CLCC and Club Literacy Committee Members well before the Level II training program (to be held before or by 26th April 2020) so that all of them (along with the CP/CPE) can participate fully in that training program.

  2. To attend the Level II training program organized by the District Governor/ Governor Elect (DG/DGE) and the District Literacy Committee Chair (DLCC), along with the CLCC and CLCMs, and fully understand each program/component of the T-E-A-C-H program as well as its funding and reporting aspects

  3. To motivate members of the Club to attend in large numbers the Level III training program (District Literacy Seminar) as and when it is held by the District leadership

  4. To tie up arrangements for the necessary mobilization and training of Club members, funds and other inputs for implementation of all selected activities and sequence them appropriately

Role & Responsibilities

  1. To assist the Club President (CP)/President Elect (CPE) with selection of members of the Club Literacy Committee before the due date of the Level II training program

  2. To attend the Level II training program organized by the DG/DGE & District Literacy Committee Chair (DLCC)

  3. To assist CP/CPE and DLCC in mobilizing/motivating members of the Rotary Club to participate in the Level III training program (District Literacy Seminar)

  4. To decide, in consultation with the Club Literacy Committee members and with the approval of the CP & CPE, the programs under T-E-A-C-H to be taken up by the Club, well before the beginning of the Rotary Year

  5. To plan and execute the selected activities/programs after tying up funds that will have to be raised by the Club for this purpose

  6. To resolve issues that may arise in course of implementation of programs with the advice of the CP, DLCC, etc

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