Roles and Responsibilities


Executive Committee

Role & Responsibilities

The functions/role/responsibilities of the Executive Committee are :

  • Consideration and approval of :
    • All important policy matters and general guidelines relating to program/s of Ro-tary India Literacy Mission (RILM).
    • Volunteer committees’ organizational structure, composition and functions.
      • The organizational structure of the RILM office, including emolument bands and
      • Appointment of senior management, on behalf of Rotary South Asia Society for Development & Cooperation.
    • Annual program content, including national goals of the individual components of the T-E-A-C-H programs / activities and modifications, if any, thereof.
    • Annual budget, including revised budget, and fundraising activities.
    • Annual accounts, action on audit reports, annual reports and other steps for stat-utory compliance.
    • Measures for external and internal i) public relations and ii) communication chan-nels with a view to establishing Rotary’s image in the field of literacy.
    • Awards and recognition activities and the criteria and methodology for implementation.
    • Any matter not specifically allotted to any other committee of RILM.
  • Periodical / annual :
    • Review of progress of program implementation and guidance on course correction.
    • Evaluation of performance of volunteer structure and support staff.
  • Holding its own meetings (4 per year) and organizing Orientation Program and meet-ing of the National Committee annually.
  • Delegation of powers to Chairman, RILM and volunteer committees.

Advisory Committee

The Advisory Committee’s function is to advise the Executive Committee on important matters relating to the T-E-A-C-H program.

Program Committee

Role & Responsibilities

The responsibilities/functions of each of the Program Committees are :

  • Ideation on program content after literature review.
  • Review of Central/State Government programs and their linkage with the corresponding programs of the activities of T-E-A-C-H.
  • Ascertaining how Government funding can be leveraged to implement the T-E-A-C-H programs and activities.
  • Exploring possible partnerships with Central and State Government agencies, NGOs and other organizations working in the field of school education, adult literacy and child development for implementation of the respective programs of T-E-A-C-H.
  • Communicating regularly with the District T/E/A/C/H Committee Chairs(in the literacy Zones allocated to each Member) and the respective Zonal Literacy Coordinators (ZLCs) to help with (i) District-level trouble-shooting and (ii) cross-District dissemination and wider adoption/adaptation of good/best practices developed locally by any Club/District in implementing respective programs.
  • Communicating issues and challenges faced by the Chairs of District T/E/A/C/H Committees and DLCCs in program implementation to Chair, RILM and/or RILM Office.

ZONAL LITERACY COORDINATOR - ZLC

Role & Responsibilities

  • Ensuring implementation of Level I, II & III (District Seminar) Training programs in each RI District of assigned Literacy Zone
    • Training to be conducted within the dates mentioned in the training cycle.
    • Ensure participation of all concerned as per the Training Cycle
  • Ensuring participation of incoming Inner Wheel District Chair and DRR Elect at the Level I training program.
  • Ensure Rotary Clubs set their annual goals for the T-E-A-C-H program at the Level II Training Program. These are then compiled to get the District Goal figures and up-loaded on the Progress Tracker section of the website.
  • Support the Districts in implementing the program and help with problem solving
  • Monitor & report the progress in implementing programs as follows
    • Report by uploading program plan before starting the program
    • Report the quarterly progress in implementation till completion in the Quarterly Report Format
  • Assisting and guiding the Districts with the following methods of Fund Raising
    • From HNI Rotarians
    • Through per capita District collection
    • Retail Fundraising through implementation of
      • Hotel/Restaurant Schemes
      • Coupon Schemes
  • Ensure DG & DGE appoints District Literacy Team including
    • District Literacy Committee Chair (DLCC)
    • District Program Committee Chairs
    • District Program Committee Members
    • District Communication Officer
    • Fundraising Committee
    • Volunteer Management
  • To assist District in establishing linkages with government and other stakeholders for smooth implementation of T-E-A-C-H program

VOLUNTEER MANAGEMENT COMMITTEE

Role & Responsibilities

  • To estimate, on the basis of the Goal Form of each District, the total number of volunteers required to fulfill the goals for the year
  • To work in coordination with the Program Committees, Fund Raising Committees, Training Committee, etc., and the Zonal Literacy Coordinators so that each District registers the required number of volunteers
  • To help Districts with appropriate training of volunteers
  • To send out regular communication and information to the volunteers to keep them engaged

PUBLIC RELATIONS (PR) & COMMUNICATIONS COMMITTEE

Role & Responsibilities

Ensure appointment of a Communications Officer as part of the District Literacy Team in every District of the assigned Literacy Zones

  • Establish connects with National & regional celebrities for endorsing the T-E-A-C-H program
  • Promote an understanding of the RILM communication protocol among the Nation-al Committee and Districts
  • Encourage and assist Districts to develop a District PR events plan
  • Ensure that RILM is in the news – print, audio visual, social media, etc.
  • Promote the RILM website as the source for all information and collateral
  • Promote social media pages of RILM among the Districts

PUBLIC RELATIONS (PR) & COMMUNICATIONS COMMITTEE

Role & Responsibilities

Ensure appointment of a Communications Officer as part of the District Literacy Team in every District of the assigned Literacy Zones

  • Establish connects with National & regional celebrities for endorsing the T-E-A-C-H program
  • Promote an understanding of the RILM communication protocol among the Nation-al Committee and Districts
  • Encourage and assist Districts to develop a District PR events plan
  • Ensure that RILM is in the news – print, audio visual, social media, etc.
  • Promote the RILM website as the source for all information and collateral
  • Promote social media pages of RILM among the Districts

EVALUATION & AWARDS COMMITTEE

Role & Responsibilities

Ensure appointment of a Communications Officer as part of the District Literacy Team in every District of the assigned Literacy Zones

  • To design and make available performance evaluation and reporting forms for various Rotary functionaries
  • To follow up with Zonal Literacy Coordinators and ensure regular uploading of program progress reports by Clubs and Districts
  • To evaluate and report on the performance of each Club and District in implementation of T-E-A-C-H program on the basis of performance reports uploaded by the Clubs on the website
  • To suggest the Awards and Recognition Activities to the Executive Committee
  • To help implement the Awards Presentation Program at the Literacy Summits
  • To work with the Program Committees to prepare the Annual Program Impact Assessment Report

GOVERNMENT COLLABORATION COMMITTEE

Role & Responsibilities

Ensure appointment of a Communications Officer as part of the District Literacy Team in every District of the assigned Literacy Zones

  • To review all government plans, programs and initiatives and specify each area in which partnerships can be established with Central, State and local government departments/agencies to implement various components of T-E-A-C-H
  • To ascertain the methodology of approaching the government departments for administrative support and funds and necessary paperwork requirements
  • To periodically apprise the National and District level Rotary volunteer structure of the possibilities of leveraging government resources, administrative and financial, at the National, State as well as local levels and of the procedural aspects of accessing these resources
  • To publicize various government resources and funding initiatives on the website for information and use of the Rotary Districts/Clubs.

TRAINING & WEBSITE MANAGEMENT

Training & Website Management do not have a Committee but is spearheaded by Bharat Pandya as Training Leader and Angsuman Bandyopadhyay as Webmaster respectively.

FUNDRAISING COMMITTEES

Committee for Fundraising from Corporates & Trusts

Role & Responsibilities

  • To review all government plans, programs and initiatives and specify each area in which partnerships can be established with Central, State and local government departments/agencies to implement various components of T-E-A-C-H
  • To ascertain the methodology of approaching the government departments for administrative support and funds and necessary paperwork requirements
  • To periodically apprise the National and District level Rotary volunteer structure of the possibilities of leveraging government resources, administrative and financial, at the National, State as well as local levels and of the procedural aspects of accessing these resources
  • To publicize various government resources and funding initiatives on the website for information and use of the Rotary Districts/Clubs.
Committee for Fundraising from Retail Sources

Role & Responsibilities

Retail fundraising can have several varieties. The common operating procedure would be

  • Devise different ways for Retail Fundraising
  • Make the ZLCs and Districts aware of the retail fund raising opportunities
  • Prepare and distribute relevant collaterals*
  • Monitor with utmost transparency the funds collected through various retail strategies
  • Ensure legal compliances, including tax payment, etc.

*All retail fundraising collaterals will be prepared centrally by the PR & Communications Committee and RILM office on receipt of inputs from various Committees.

One of the identified strategies is summarized below:

Retail Fundraising through Restaurants/Hotels schemes

  • To identify the pilot towns/cities, where to start the schemes – to start with, these towns/cities could be those where there are a number of restaurants and hotels belonging to Rotarians and/or their associates
  • To implement retail fundraising schemes on a regular basis
  • To create and follow reporting norms
  • To prepare and submit reports to the EC
Committee for Fundraising from Rotarians

Role & Responsibilities

  • Analyze and establish contact with HNI Rotarians in each District
  • Make presentations to them to solicit funding for the program
  • Collect funds, ensure sending of receipts, notes of acknowledgement and relevant recognitions
Committee for Fundraising from TRF & International Sources

Role & Responsibilities

  • Identify potential International donors including corporate donors and individual Rotarians
  • Establish communication with them & seek donations
  • Approach International Philanthropic Funding Agencies, Corporations, Companies and individuals
  • Understand their procedures and requirements for funding and ensure that Rotary’s Total Literacy Mission becomes eligible for their funding
  • Identify program activities that qualify for TRF funding through Global Grants
  • Help Districts in preparing proposals for these Grants